Personal Data Processing Policy, pursuant to Article 13 of EU Regulation 2016/679 on personal data protection
INFORMATION ON PERSONAL DATA PROCESSING RELATING TO THE RESEARCH AREA
Dear user, please find the following information on how we will process your personal data under Article 13 of EU Regulation 2016/679, also known as GDPR.
We will process your data by following the principles of fairness, lawfulness, transparency and the protection of privacy and your rights. Data processing may occur manually or electronically or with the use of IT or automated devices. It may consist of any operation carried out with or without the use of automated processes, including the collection, recording, organisation, structuring, storage, elaboration, selection, blocking, adaptation, modification, extraction, consultation, use, communication via transmission, diffusion or any other means of making available, comparison, interconnection, limitation, cancellation or destruction of said data.
Who is the Data Controller?
The Data Controller – i.e. the body that determines how and why your data is processed – is the University of Milano-Bicocca, located in Piazza dell’Ateneo Nuovo 1, 20126 Milan, represented by its legal representative, the Rector Giovanna Iannantuoni (hereinafter the “Controller”). You can contact the Controller by writing to the address shown above or sending an email to firstname.lastname@example.org or the certified email address email@example.com
Who is the Personal data protection Officer?
The University of Milano-Bicocca has appointed a Personal data protection Officer you can contact with all queries relating to personal data processing and the exercise of any rights deriving from GDPR. You can contact the Personal data protection Officer, Ms Emanuela Mazzotta, at firstname.lastname@example.org or the following certified email address email@example.com
Why do we process your data?
In accordance with Article 6, Paragraph 1 of GDPR, we process your personal data so that the relevant University department/bodies can fulfil all duties allocated to them. More specifically, the University will process your data for the Registration to the 14th Alps Adria Psychology Conference (AAPC) to be held at the University of Milano-Bicocca 5-9 September 2022.
Who can we communicate your data to?
Only personnel belonging to the departments of the University and authorised by the Data Controller may process your data, in accordance with their functions and skills.
Moreover, the Data Controller can communicate your personal data to the following external third-party subjects, because their activities are essential to the achievement of the aforementioned purposes, including as regards functions attributed to them by law:
- European Commission
- National and local public bodies
- Public and Private Foundations
- Private legal entities
- Chartered members of a profession
- International Bodies
If your data is transferred out of the EU or to international organisations, you will be provided with specific information notice. If no decision on adequacy has been issued for the destination country, or if appropriate and adequate guarantees on personal data protection are not available, and/or no information as to how to obtain a copy of your data or the location is provided, you will be asked to grant your consent before we proceed with the transfer.
In case you will participate in an event of interest to the scientific community, you could be generically photographed and filmed. In particular, photographs and/or audio-visual footage acquired may be published and spread through: media, University website, social networks, partners, and collaborators involved in various ways in the promotion and management of the event, brochures and material information, etc… In this case, we will ask you to subscribe to the release to use the images.
Is it compulsory for you to provide us with your data?
Yes, because if you fail to do so, the University will be unable to complete the required activities and deal with requests. However, no formal declaration of consent for data processing is required.
We will use the data of persons or children (under 16 years of age) who are unable to express their consent as long as the parent/s or the person with parental/legal responsibility consent.
How long will we store your data for?
Your personal data will be stored for the period of time required to accomplish the 14th AAPC registration and organization operations.
If your personal data is contained in analogue documents and/or digital products or products owned by the Data Controller, this data is subject to legal storage time limits; the various time limits are contained in the “Disposal of analogue and digital documents guidelines”, which can be found on the University website.
Where present, authentication logs will be cleared after 180 days.
What are your rights and how can you exercise them?
You have the right to:
- access your data;
- obtain the correction or cancellation of data or the limitation of data processing;
- request data portability if data is in digital form;
- oppose data processing;
- make a complaint to the supervisory authorities.
You can exercise your rights by contacting the Data Controller and/or the Personal data protection Officer; the Data Controller must respond to your within 30 days from the date they receive your request (this period can be extended to 90 days if the request is particularly complex).
If you believe that your data processing violates relevant regulations, or if the response to a request in which you have exercised one or more of the rights set out in Articles 15-22 of GDPR fails to arrive within the time limit indicated or is unsatisfactory, you can contact the supervisory authority or the personal personal data protection authority.
Will you be subject to automated decision-making processes?
No, you will not be subject to any decisions based solely on automated processes (including profiling), unless you have explicitly provided your consent for this.
Is your data safe?
Your data is processed in a lawful, proper manner and we adopt appropriate security measures designed to prevent any unauthorised access, disclosure, modification or destruction of the data.
This policy was last updated on 13/10/2021